PRIVACY POLICY
find your POP
Last updated 7th December 2023
At find your POP, upholding your privacy and ensuring that your personal data is processed in strict accordance with the relevant EU General Data Protection Regulation (GDPR) and the United Kingdom laws is very important to us.
This Privacy Policy will explain how your personal information is gathered, how it's used and the measures we take to protect it for the purpose of carrying out recruitment services.
The Type of Personal Information We Collect
Candidates
We collect personal data, such as your name, contact information, and other relevant details from your CV. In compliance with applicable laws, we may also collect additional information, such as health-related data (e.g., disability information for reasonable work adjustments) and diversity information for the purpose of equal opportunity monitoring. And details of any unspent criminal convictions if required by a client or by us for the role you are applying to. Throughout our relationship, it’s likely that we may gather additional personal information about you from email and phone correspondence. Additionally, we may acquire personal data about you from third parties, including referees, publicly available sources like LinkedIn, job boards and social media platforms enabling us to identify more suitable roles and share your CV with clients (Independent Data Controllers) who have engaged with you during the job application process.
Users of find your POP’s Website
We use cookies to track how you interact with our website, no user information is processed or retained. If you reach out to us through the website, we'll also collect and process details about your inquiry.
Prospective Business Clients
We gather your contact information and details relating to your function or position to establish commercial relationships with your company. Additionally, we might come across your personal information through a recommendation from another candidate or employer.
Clients
We collect personal information such as your name, job title and contact details when recruiting people for your team. We also keep track of our communications with you and any feedback you share about our candidates. If you provide information to us about a candidate (for example, if you confirm a candidate has worked with you or if you provide a reference), then we will obtain your details from the candidate and we will keep a record of the personal data that you provide to us about that candidate. We also process personal data about you from public domain sources such as LinkedIn and social media platforms.
We Use Your Personal Data For The Following Purposes
Recruitment Services
We use the personal data we collect from you to provide job finding services or recruiting personnel for your team. Including assessing your suitability for job vacancies and submitting your details to clients who have job vacancies that may be of interest to you. We also use your personal data to communicate with you about job opportunities and to keep you updated about our recruitment services.
Compliance With Legal Obligations
We may need to process your personal data to comply with our legal obligations, such as verifying your identity, checking your eligibility to work in the UK, or fulfilling our obligations under equal opportunities or health and safety legislation.
Business Development
We may use your personal data to develop our business and services. For example, we may use your personal data to conduct market research and identify trends in the job market.
Marketing
We may use your personal data to send you marketing communications about our recruitment services, such as marketing, newsletters and job alerts. We will only send you marketing communications if you have provided your consent to receive them or if we have a legitimate interest in doing so. We will only process your personal data for the purposes outlined above, and we will always ensure that we have a lawful basis for processing your personal data. Should there be a need to use your personal data for a different purpose, we will notify you of the new purpose and seek your consent if required.
How We Store Your Personal Information
We uphold suitable technical measures to safeguard your personal data. These measures are designed to prevent accidental loss, destruction, alteration, unauthorised disclosure, or access. Access to personal data is restricted to authorised personnel on a need-to-know basis.
Data Retention
We will retain your personal data for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. Due to the nature of recruitment services and supporting candidates throughout their careers, the purpose for which we retain candidate data is often an ongoing purpose. However, we conduct regular data-cleansing exercises.
Data Subject Rights
You possess certain rights with respect to your personal data, including the right to access, rectify, erase, and restrict the processing of your personal data. You also have the right to receive a copy of your personal data in a structured and machine-readable format. Should you wish to exercise any of these rights, please contact find your POP using the details provided below.
Please note that if you request for your data to be deleted, we will have no record and you may be contacted again in the future.
Data Protection Officer
If you have any questions or concerns about our use of your personal data, you can contact our
Data Protection Officer at: holly@findyourpop.com
Complaints
If you are not satisfied with our handling of your personal data or believe that we have not complied with applicable data protection laws, you may lodge a complaint with the Information Commissioner's Office (ICO) by visiting their website at www.ico.org.uk or by contacting them by phone or email.
If you have any issues or concerns we encourage you to contact us first to try to resolve any issues before making a complaint to the ICO.